Secure shredding supports compliance with Data Protection Directive
By 2015, new EU laws are set to be enforced to better safeguard the confidentiality of private information.
This data protection reform has been debated for some time, largely because a more congruent approach is perhaps required across each of the 28 EU member states. The rules also need modernising to reflect the ever-more sophisticated ways that data can be accessed and stored thanks to technological innovations.
The European Council is therefore reviewing the details of the new regulation so that a draft proposal can be unveiled, hopefully before Christmas. It has been said that the final text must be complete by April 2014.
But what does this mean for businesses?
At present, there is no certainty as to how companies will be affected, exactly. The UK Government is said to have expressed some concern surrounding the directive, believing that, if rushed, there could be significant unnecessary cost implications for organisations. This apprehension no doubt relates to the potential for excessive red tape, rather than the rightful protection of private information.
It is also expected that the cost for non-compliance will escalate. It has been proposed that the maximum fine for breaching data protection laws will rise from 2% to 5% of the offending firm’s global turnover – a serious sum of money.
One thing is for certain – companies need to make best use of this lead time. They need to put processes and procedures in place that will ensure legislative compliance, accountability and privacy, without having a detrimental effect on business growth.
Cultural changes may be required so that data is stored, accessed, monitored and reviewed more appropriately. Organisations may need to seek advice from external experts too, if they have any uncertainties. IT teams may be able to suggest more robust storage systems for electronic information, for example, and solicitors will be on hand to answer any queries surrounding the legislative changes.
It is also important to remember that companies’ data protection duties exist for as long as the confidential materials remain in their possession, even if the information is no longer being used.
This is why UNTHA UK has developed extensive experience in the secure destruction of confidential waste streams such as private paperwork and documentation, hard drives, CDs, DVDs, USB sticks, interview tapes and much more.
Delivering guaranteed best practice for this complex area of material processing, UNTHA’s confidential waste shredders are, crucially, fool-proof. Configurable screens enable customers to achieve adjustable and accurate particle sizing according to the required DIN level. The slow rotor speed of the RS series four shaft technology also ensures classified material is carefully shredded without destroying the fibre. This reduces the risk of dust and fire, and a high quality output is conducive to next step recycling processes.
Given the bottom line is of prime importance, prospective customers will also be keen to know that minimal maintenance and low operating costs equate to an unparalleled return on investment. It is even possible for companies to achieve an additional revenue stream from the sale of their recycled confidential waste. Coupled with this, if organisations would like to protect their capital expenditure and cash flow, UNTHA Finance can minimise the level of upfront investment required as well.
Whilst the outcome of the ongoing data protection reforms may not yet be conclusive, as with many areas of business, preparation is key to ensuring industry changes do not have an adverse impact on company performance.
If you would like to speak to a member of the UNTHA UK team regarding the secure destruction of your confidential waste streams, please call 0845 450 5388, email us or complete our short enquiry form and we will be in touch. A number of confidential waste shredding case studies – from SITA UK, BPR Group and Derby Hospital – are also available on our website.